Southside High School
Event Planning Syllabus
Class Fee $30.00
katie_carter@ecboe.org
Course Description
Event planning is a one-credit course where students will learn to organize and plan all aspects of business and social events including the food, location, and décor associated with hiring an event planner. FCCLA is an integral part of Event Planning.
Program/ Instructional Delivery Plan
A variety of instructional methods will be used including, but not limited to: lecture, research, project-based learning and lab experiences.
Course Goals
Upon completion of this course, students will be able to:
Plan an event
Develop entertainment themes select décor
Develop a timeline for an event
Plan a budget and understand the financial impact of an event on a community
Prepare on-site Management
Select vendors and staff
Essential Questions
What makes a good event planner?
What impact do themes & décor have on an event?
How can a timeline be applied to event planning?
How can budgeting improve planning an event?
How does an event financially impact a community?
What makes a good and effective on-site Management team?
What is the process in select vendors and staff for an event?
Assessment & Grading
Students will be graded on attendance, participation, quizzes, projects, labs, and in class assignments. Final grades will be based on a 100% scale.
Test - 100 points
Quizzes - 25-75 points
Labs - 100 points
Projects – 100-300 points
Classroom assignments - 10-75 points
CTSO Integration
Any student who has been enrolled in a FCCLA course is eligible for membership regardless of race, color, national origin, or religion. Students who have completed one year as an active paid member are eligible to serve as an officer. Club dues are $15.00 per year and club t-shirts (optional) range from $15.00 - $20.00 depending on the shirt chosen by club members.
FCCLA will be incorporated into the event planning curriculum.
Class members will plan FCCLA meeting and prepare snacks as allowed by the administration.
Credentialing Opportunities
The Family and Consumer Sciences Department offers Serv-Safe and AHLEI Guest Services credential opportunities. Both Credential are industry recognized. Students interested in receiving a credential must complete the curriculum provided by the teachers and earn a qualifying score on the assessment administered by SHS.
Embedded Numeracy & Literacy Anchor Assignment
Embedded projects are designed to improve the mathematical and literacy skills in a project based learning environment through technical related activities that fully prepares students for successful transition into a high demand- high wage job in skilled labor in the 21st-century workforce. Project based learning activities instill math skills needed and necessary to thrive in a 21st-century labor workforce. Literary activities reinforce the necessary reading and writing skills that increase the opportunities for success in a high demand- high wage skilled labor workforce.
Holiday Event Project- Literacy & Numeracy
Event Planning Star Event Project- Literacy and Numeracy
Guest Services Gold- Literacy
CTE Dual Enrollment Opportunities
CTE Dual Enrollment Opportunities for FACS Classes- * Indicates course related
ACE – Advanced College Enrollment
The Following ACCS Career & Technical Education courses are approved as credit-eligible.
Principles of Nutrition
Introduction to Clothing Construction
*Sanitation, Safety and Food Service
Introduction to Early Child Care and Education
Children’s Creativity Experiences
Children’s Literature and Language Development
Methods and Materials for Teaching Children
Children’s Health and Safety
Infant and Toddler Education Program
Social Studies for Children
*Orientation to Hospitality
*Catering
*Basic Food Preparation
*Foundations of Baking
*Advanced Baking
*Beverage Management
Sequencing
Week 1 Introduction and syllabus review
Week 2 Event Planning Terminology Obj: 1
Week 3 Types of Events and Venues Obj: 2
Week 4 Meeting with Clients Obj: 3,4,5,8
Explain the rationale for meeting with a client
Define the reasons for the event
Planning an agenda for client meetings
Customer Service
Project *HOLIDAY FESTIVAL EVENT- WEDNESDAY AND THURSDAY ASSIGNMENTS
Obj:2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20,21,22,23,24,25,26,27,28,29,34,35,
Week 5 Event Perspectives (Business perspective) Obj: 6,8
Planners, hostesses, participants, vendors, hotels/facilities, locations and related events
Customer Service
Week 6 Location, Location, Location (attendee perspective) Obj: 6,9,10,11,12,13
Venue
Time of Event
Contingency Planning
Destination, transportation, Food Options, Accommodations for event participants, site inspections
Customer Service
Week 7 Event Budget Obj: 19,24,26,27,29
Plan a budget to achieve financial goals
Develop a line item budget for the event
Explain how vendor, lodging contracts and attrition affect financial goals
Week 8 Event Bidding Obj: 7
Venue
Speakers/ Entertainment
Concessions/ Catering Plan a taste testing session (Lab Safety)
Security
Staffing & Customer Service
Week 9 Event Themes and Décor Obj: 14,15,16,17,18,19,
Determine Food and beverage options
Themes and Décor
Types of Entertainment
Room Set up
How does theme affect food, beverage and entertainment choices?
Working with a budget
Week 10 Holiday Event Group 1
Students will “hire” the additional “groups” to work their event. Cooking and preparation will be completed on Monday & Tuesday, Events will take place on Wednesday and Thursday (long day)
Week 11 Holiday Event Group 2
Week 12 Holiday Event Group 3
Week 13 Holiday Event Group 4
Week 14 Holiday Event Group 5
Week 15 LEFTOVERS LAB
Week 16 SEMESTER REVIEW
Week 17 CLEAN LAB
Week 18 MIDTERM- CHANGE CLASSES
Week 19 Welcome Back from Winter Break- Review second semester
Week 20 On-Site Management Obj: 30,31,32,33
Importance of having on-site management every day
Crowd control
Handling absentee staff
Last-minute changes
Week 21 Hiring Staff Obj: 34,35,36
Screening potential employees
Screen Vendors
Contracts and clauses- attrition, cancellation, non-performance, emergencies, indemnification
Week 22 Post Planning
Post-event meetings and improvements
Identify who should be included in post planning
When should post planning occur
Week 23 Event Planning Project- Star Event Packet Obj: 1-43
Week 24 Event Planning Project- Star Event Packet Obj: 1-43
Week 25 Event Planning Project- Star Event Packet Obj: 1-43
Week 25 Event Planning Project- Star Event Packet Obj 1-43
Week 27 Event Planning Project- Star Event Packet Obj 1-43
Week 28 Event Planning Project- Star Event Packet Obj 1-43
Week 29 Event Planning Project- Star Event Packet Obj 1-43
Week 30 Career Opportunities Obj: 40,41,42,43
Skills and training needed
Experience
Certificates and credentials
Week 31 Guest Services Gold Lessons 1-4 Obj: 40,41,42,43
Week 32 Guest Services Gold Lessons 5-8 Obj: 40,41,42,43
Week 33 Guest Services Gold Lessons 9-11 Obj: 40,41,42,43
Week 34 Guest services practice test and Credential Exam Obj: 40,41,42,43
Week 35 Clean and Organize Lab
Week 36 Review for Final Exam/Final Exam
It is the policy of the Etowah County Board of Education that no student shall be excluded from participating in, be denied the benefits of, or be subjected to discrimination in any program or activity on the basis of gender, age, marital status, race, religion, belief, national origin, ethnic group, disability, immigrant status, non-English speaking ability, homeless status, or migrant status.
Etowah County Schools do not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the designated youth groups.
No person shall, on the basis of race, color, religion, gender, age, ethnicity, marital status, disability if otherwise qualified, political or religious beliefs, national origin, social and family background, or on the basis of the use of language other than English, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity, or in any employment conditions or practices conducted by this school system except as provided by law.